Effective Time Management- 1 Day

Service Description

Duration: 1 Day Overview Time management training most often begins with setting goals. These goals are recorded and may be broken down into a project, an action plan, or a simple task list. Activities are then rated based on urgency and importance, priorities assigned, and deadlines set. This process results in a plan with a task list or calendar of activities. Routine and recurring tasks are often given less focus to free time to work on tasks that contribute to important goals. Workshop Objectives At the end of this workshop, participants should be able to: · Plan and prioritize each day’s activities in a more efficient, productive manner · Overcome procrastination quickly and easily · Handle crises effectively and quickly · Organize your work space and workflow to make better use of time · Delegate more efficiently · Use rituals to make your life run smoother · Plan meetings more appropriately and effectively Who should attend: All staff Course outline Module One: Setting SMART Goals The Three P’s The SMART Way Prioritizing Your Goals Visualization Case Study Module Two: Prioritizing Your Time The 80/20 Rule The Urgent/Important Matrix Being Assertive Case Study Module Three: Planning Wisely Creating Your Productivity Journal Maximizing the Power of Your Productivity Journal The Glass Jar: Rocks, Pebbles, Sand, and Water Chunk, Block, and Tackle Ready, Fire, Aim! Case Study Module Four: Tackling Procrastination Why We Procrastinate Nine Ways to Overcome Procrastination Eat That Frog! Module Five: Crisis Management When the Storm Hits Creating a Plan Executing the Plan Lessons Learned Module Six: Organizing Your Workspace De-Clutter Managing Workflow Dealing with E-mail Using Calendars Module Seven: Delegating Made Easy When to Delegate To Whom Should You Delegate? How Should You Delegate? Keeping Control The Importance of Full Acceptance Module Eight: Setting a Ritual What is a Ritual? Ritualizing Sleep, Meals, and Exercise Example Rituals Using Rituals to Maximize Time Module Nine: Meeting Management Deciding if a Meeting is Necessary Using the PAT Approach Building the Agenda Keeping Things on Track Making Sure the Meeting Was Worthwhile Module Ten: Alternatives to Meetings Instant Messaging and Chat Rooms Teleconferencing E-Mail Lists and Online Groups Collaboration Applications Case Study Module Eleven: Wrapping Up